We are going through some free AI tools everyone should use in their business and time isn’t your problem, repetition is. Most founders spend probably more than 70% of their week doing things that AI can now handle instantly.
It’s not because they’re lazy, it’s because most people are either too overwhelmed to even start learning or they’re unsure what AI actually does, let alone how to apply it. So they end up staying stuck, running on old workflows, wasting time on what one tool could probably do in 10 minutes, if not less.
Entrepreneurs don’t need more hours, they need fewer manual decisions. That’s why today we are going to walk you through the eight free AI tools that every business owner should be using in 2025.
Not because these AI tools are trendy, no, but because they replace hard work, they recover time and they deliver outcomes with zero upfront cost and because in this new economy, if you’re not using these tools or similar ones, you’re essentially paying in time, money, and missed opportunities.
And the businesses that out-learn, they out-leverage. Most people think they’re short on time, but in reality, the problem is that they’re short on commitment. And that’s not commitment to hustle, it’s commitment to clarity.
Every week there’s a new AI tool, a new trend, a new tutorial, a new distraction. So what happens? You start one, you open five more tabs, but you never finish anything. And you go back to doing everything manually.
Free AI Tools For Business
Modern Burnout
This is the modern burnout. You are not overwhelmed because of effort, you are overwhelmed because of undirected energy.
Every task you repeat manually, every single process that you could automate but happened, you’re not just wasting time, you are leaking attention. The average founder spends 70% of their week making decisions that a system could have made for them.
In this guide, we are giving you more tools to try and less to think about and more to build with. These tools are about automation, but they’re so much more than that. They are about amplification.
This is because when these tools are used right, they will save you time, but they will also multiply clarity.
Perplexity
So let’s start there. First tool is something that we use almost on a daily basis. Most people treat research like a rabbit hole. You probably recognize something there about yourself as well, don’t you? You open 20 tabs, you skim 50 blog posts, you watch half a YouTube video, and somehow you end up less clear than when you started. So that’s why perplexity could be your research co-founder who never sleeps.
Because you ask it a question and it doesn’t just generate an answer. It thinks in sources, it cites everything, and it shows you what the best minds are saying across articles, academic papers, Reddit threads, podcasts. You don’t need to Google and guess anymore. You need to prompt well and extract.
So why would you use perplexity? Well, because clear businesses win. And clarity starts with input, whether you’re writing a sales page, validating an offer, or prepping for a pitch.
Your output is only as good as your upstream signal, essentially. And perplexity gives you the source-backed insights that separate noise from the real opportunity.
What do you get with the free version? You get unlimited smart search. You get citations and links to dig deeper. You get follow-up question threads.
You get web, academic, and YouTube data fusion. Is this for you? Well, if you’re a solo founder doing your own market research, if you’re a coach or creator building unique point of view, or if you’re an agency builder writing outreach and offer pages, or anyone doing that, then this could be very, very useful.
One way that you could also use it would be to deconstruct viral content. You could prompt it something along the lines of, show me the core ideas and arguments in the top five most viewed productivity TikTok videos in 2025. And that’s not to copy anyone. That’s to study what resonates and understand how you can bring your point of view and mix that with intelligence to resonate with that audience.
Because in the age of AI, information isn’t scarce anymore. But clarity is. And with perplexity, you get the fastest path to clarity that at least I’ve found.
Gamma
Most people still build presentations like 2011. They open a slide deck. They stare at the blank canvas. They spend three hours designing something that still looks meh. But now Gamma is like having a TED-level slide designer who works in seconds, not hours.
Because you can feed an idea, a script, or even a topic. You can upload a document. And this tool can build a complete presentation with structure, visuals, and even data visualization.
There’s no template, no PowerPoint or slides, headaches. You just get it done.
And the reason why you should consider this is because the way you package your message matters more than ever. I
In business, clarity converts. But honestly, at this point in time, few people can translate messy thoughts into visuals that actually move decisions forward. And Gamma helps you go from the idea in your head to a narrative that sells in a few minutes.
Whether you’re pitching a client or teaching a cohort or productizing your knowledge, clarity is credibility and design is trust. And speed is competitive advantage. So that’s why Gamma gives you all three without needing a design degree or a $200 an hour designer. In this day and age, presentation is persuasion.
So what do you get with a free version? You get unlimited document creation, but you do have a limitation on the number of cards or slides that you can have in a presentation.
You have real-time collaboration and you have beautiful slides and layouts that are generated by AI. This is great if you’re a founder, pitching offers or pitching to investors.
If you’re a coach, creating slide decks for trainings. If you’re an agency owner, productizing your expertise into visual assets. And there are so many ways that you could use this.
But one simple one you can have in mind is that if you’re preparing a proposal for a new client, you can drop your rough outline into Gamma and it creates a polished client-ready slide deck complete with headings and layouts and visuals. You will just skipped several hours of notion writing and Canva formatting. Now you’re not just selling the idea, you’re packaging it like a pro.
Another creative way to use Gamma is to turn your blog posts or scripts into a lead magnet. You can use a prompt like, turn this article into a seven slide guide called the AI stack for solo businesses. And now all of a sudden you’ve got a freebie without hiring a designer or building in Canva.
We live in a distracted world and the clearest communicator is the one who wins. And Gamma gives anyone a visual edge that most people won’t know exist.
Manis
Most AI tools generate words, but Manis gets things done because it’s not a writer, it’s an operator that thinks, acts, and executes like a strategist on autopilot. It doesn’t craft content. It does that too, but it performs scheduled research, generates daily reports, it replies to community posts, and it can even spin up webpages or web apps end to end.
Sure, you might need to do a little bit of work to embed that, but honestly, what you get from Manis is mind blowing. It’s not just writing for you, it is working with you and for you. Because the real value of AI isn’t in how fast it writes, it’s in how well it operates inside your workflow.
And Manis is one of the first tools that is built not just for outputs, but for ongoing operations. For example, if you need a market research brief every morning, then it can get that done.
If you want to engage your community automatically without sounding like a bot, it can do that too.
This is not AI that talks to you, it’s AI that is able to perform. Now, there is a paid version, but with the free version, you are still able to do a lot.
So in the free version, you get one free agent, that could be a task or a workflow. You get limited runs per month, about 30 tasks.
You can access the core writing tools, basic prompt and workflow editor, task scheduling, but there is a limited frequency there. Now, if you want to go beyond that, you can get a paid plan. If you want to unlock things like agent chaining, integrations, advanced autonomy, like real-time community engagement, or web app creation.
But if you’re a founder, juggling operations and marketing and content alone, if you’re an AI automation agency builder, looking to prototype AI agents fast, or at least get an idea of how an app could look like, that you could integrate into your flow, definitely give Manis a try.
Especially if you’re a solo founder, running a newsletter, for example, and you want to stay consistent without spending hours writing or scheduling, you can do that very easily with Manus.
For example, you can create a flow that says every Monday, pull two trending stories, summarize them into my tone of voice, and draft an email ready for me to review and send.
And all of a sudden, every single Monday, instead of writing from scratch, you are editing smart on-brand content in five minutes or less. And essentially you’ve turned weekly dread into weekly distribution. Automation isn’t just saving time.
It’s about removing resistance from the things that you want to do anyway. AI is not here to write faster. It’s here to work smarter on your behalf.
And with Manis, you are doing so much more than writing or scaling content. You are scaling operations without the effort and the overhead.
11 Labs
This one is another one that we use very frequently because most people still treat audio like an afterthought. They write a script, they record with whatever mic they have or worse, they skip voice altogether and just have a bad voiceover. Well, in the age of AI, your voice is no longer limited by your vocal cords because 11Labs lets you create studio quality voiceovers from text in seconds.
Doesn’t sound robotic at all. It doesn’t sound fake. It literally sounds like you or whoever you want it to sound like.
And that means you can narrate videos without being on camera. You can build audio content at scale. You can even clone your voice to automate support training or education. Imagine the possibilities you can do so much with it. Why? Well, because sound builds trust.
We connect with voices faster than visuals and faster than written text. Voice is warmth. It’s authority.
It’s emotional conversion. And if content is king, voice is the secret sauce that makes people listen. And 11Labs turns your written assets into beautiful audio assets without recording a thing. With the free content, you get quite a lot of audio up to 10,000 characters per month.
You can clone your voice. You have access to dozens of pre-trained natural sounding voices. There’s even multi-language support and beautiful intonation and pacing, which you don’t get with a lot of other AI tools.
When should you use 11Labs? Well, if you’re a YouTuber or a course creator who wants to scale narration, if you’re a SaaS founder creating audio onboarding, or if you’re an AI automation builder embedding voice into agents and systems, definitely look into 11Labs.
For example, if you’re building a video sales letter, but you don’t want to record your voice, you can paste your script into 11Labs, choose your voice and export the audio. And all of a sudden, you’ve got a pro level voiceover in literally two minutes ready to drop into your editor of choice.
There is no mic, no editing. You just get the beautifully read audio. Now, the way that we like to use it is either with an existing voice or cloning someone’s voice to power an AI sales agent.
For example, if someone lands on a website, a GPT agent answers questions in their voice and tone and the trust skyrockets. This is called VAPI. But it’s the closest thing to being in two places or multiple places at once without hiring anybody and being available 24 seven because audio is the next attention battleground and 11Labs gives you the mic without the cost or the overhead.
Otter
Next tool is something that we use frequently, especially in building our AI agents. And this one has to do with meetings because meetings are where ideas go to die unless they’re captured and clarified and turned into action.
You forget half of what you said in meetings. No one takes consistent notes. And by the time you follow up, the moment’s already gone.
Put your hand up if that’s you. That’s because you haven’t tried Otter. This is a note taker, but it’s so much more than that. It’s a real-time memory machine for your business. It can join your Google Meet, your Zoom, your Teams calls.
It transcribes the conversation even live. So whoever’s not able to join can see what’s going on in the meeting. It pulls out the key highlights and tasks and action items and it gives your team instant recall.
Like you’re working with a project manager who never forgets a thing. For example, we had it integrated into Slack before designing the agent we’re using now. And it was sending after every meeting a summary to the right channel related to the meeting that was being had.
Now, if you’re thinking, okay, but why would I use Otter? Because the average entrepreneur attends 62 meetings a month and forgets probably more than 80% of what they agreed to. Otter gives you transcriptions, sure. But it also gives you leverage over your time because it turns spoken ideas into searchable, actionable intelligence.
Nowadays, memory isn’t leveraged. Recall is. And Otter makes every conversation a resource, not a black hole.
Now you get a lot for the free version. You get 300 minutes of transcription per month, 30 minutes per conversation. You get live transcription, you get speaker ID, keyword summary and highlights.
It can sync with your calendar. And you should absolutely give it a try if you’re an agency owner, managing multiple clients, if you’re a solopreneur running back-to-back sales or strategy calls, if you’re a coach or a consultant or a creator documenting your intellectual property, absolutely give Otter a try.
Imagine you just had a coaching call and Otter transcribes the entire session. And then you copy the key moments into Notion or an email summary for your client instantly. You look pro, you save time and you deliver more value without extra effort.
But what if you could pair Otter with Zapier or a GPT or an agent, and it will auto-populate your CRM or your knowledge base? What would happen is that every time a call ends, Otter sends the transcript, AI summarizes the call, and then your Notion or Airtable or HubSpot updates itself.
You have literally turned conversation into Dataflow.
Conclusion
Most businesses don’t fail because of lack of tools, clearly. They fail because of lack of clarity. They just drown in shiny apps and juggle 20 dashboards and spend hours solving problems that should have been handled in minutes.
But there are some who win. And those who win pick fewer tools with sharper intent. They design outcomes, not to-do lists. So if you’re rebuilding a lean AI-powered business in 2025, you do not need a massive budget or a full tech team.
You just need clear systems, tools that talk to each other, and a workflow that compounds. And if you just use the tools from this guide, it is certain that you could save hours a week.
You could replace people that you might’ve otherwise hired. And you could build momentum without burnout because in the age of AI, leverage is free, but clarity is rare. So choose clarity, start building.
